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Communities of Practice

The SAMHSA-HRSA Center for Integrated Health Solutions (CIHS), in conjunction with The MayaTech Corporation (MTC) will continue to facilitate the process of knowledge exchange and grantee-to-grantee learning through Communities of Practice (CoP). Four CoP Group areas specifically designed for MAI-CoC grantees have been selected based on grantee and Government Project Officer (GPO) feedback: 1) Sharing Integration Innovations (PrEP, PeP, MAT) ; 2) Keys to developing Effective Syringe Service Programs and other related Evidence Based Practices; 3) Cultural Competency: Applying Enhanced CLAS Standards to reduce Behavioral Health Disparities; and 4) Engagement, Linkage, and Retention of Subpopulations.
 


2017 COMMUNITIES OF PRACTICE 


February-April 2017

Exclusive for MAI-CoC grantees: Sign up for a 2017 Community of Practice (CoP)

Once again, SAMHSA Minority AIDS Initiative Continuum of Care (MAI-CoC) grantees have a chance to join a dedicated Community of Practice to explore topics of interest with experts, facilitators and fellow grantees. All MAI-CoC grantee agencies and partner agencies are welcome to sign up.

The first round of Community of Practice sessions will meet once a month from February-April. Sign up soon – the deadline for registration is February 9, 2017!

Take advantage of this free support and strengthen your capacity in the following topics: 


Sharing Integration Innovations (e.g., PrEP, PeP, MAT). What works, what doesn’t work?

Session Dates: Thursday 2/23, 3/30, 4/27 at 3:00pm EST


This CoP will provide a forum for Grantees to continue the conversation initiated during the December 2016 Webinar “Latest Evidence and Developments from the Field.” Participants will explore cutting edge HIV, hepatitis, and behavioral health prevention and treatment strategies in the context of their populations and community settings. Grantees will be encouraged to share with peers their own innovations as well as the challenges that they have experienced implementing these services.

Facilitator: Victor Ramirez (MTC)
Faculty: Jhilya Mayas (MTC)
Faculty Guest: Kristin Potterbusch (CIHS)
Additional Faculty Guest: TBD

Objectives
• Review resources and tools that promote the provision of state of the art integration innovations
• Share with other grantees innovations, challenges and lessons learned
• Conduct Organizational Sustainability Assessment to determine which innovations are sustainable 

Outcomes
• Develop and post a shared repertoire of content resources
• Draft an Innovation Sustainability Plan based on assessment findings

 

Register Now


Keys to Developing an Effective Syringe Service Program and other related Evidence Based Practices and Partnerships to Enhance the MAI-CoC

Session Dates: Wednesday 2/22, 3/29, 4/26 at 2:00pm EST


Several MAI-CoC Grantees are using funding to establish or enhance their current substance use and mental health treatment service programs, prevention and HIV & Hepatitis medical services with partnerships with Syringe Service Programs (SSP’s). Most programs also offer other related Evidence Based Practices(EBP’s)prevention or treatment approaches in the real world of integrated/co-located care settings(e.g., routine mental health screening).This CoP will review CDC/HHS SSP and other EBP Guidance and provide examples of how these practices are implemented with fidelity while meeting the needs of the target community. Grantees will be encouraged to share challenges and lessons learned with a cohort of peers who will be also implementing these services.

Facilitator: Jamie Weinstein (MTC)
Faculty: Gretchen Vaughn, (MTC)
Faculty Guest: Nancy Kingwood

Objectives
• Review resources and tools that promote the provision of state of the art integration innovations
• Share with other grantees innovations, challenges and lessons learned
• Conduct Organizational Sustainability Assessment to determine which innovations are sustainable

Outcomes
• Develop and post a shared repertoire of content resources
• Draft an SSP/EBP implementation & quality assurance plan

 

Register Now


Questions? Contact Gretchen Vaughn at GVaughn@MayaTech.com for more information on the SAMHSA MAI-CoC Community of Practices.

 


2016 COMMUNITIES OF PRACTICE 


June-August 2016

Program Evaluators Roundtable 

The Program Evaluators Roundtable CoP began in the first year of the grant to encourage grantee evaluators to discuss the stage and focus of their local evaluations related to integrated care. Participants will continue in the second year of the grant to discuss both challenges and progression in their evaluation efforts while developing a shared repertoire of resources.  The CoP will then provide knowledge exchange and grantee-to-grantee learning to support the development of joint evaluation presentation


Branding and Marketing to Enhance External Collaborations

How brand savvy is your organization? Are your marketing strategies as strong as they should be? Are your organization’s attributes, values, purpose, strengths, assets, and reputation reflected in its brand? Does your brand convey the perception of you held by external collaborators and consumers? Health departments and community agencies addressing HIV prevention and testing have turned to new coordinated media strategies that ”focus less on fear-based messaging and more on empowering people (White, 2015).” This CoP will encourage grantees to explore how the qualities and characteristics of their organization and programs are conveyed to their target audience. It will also focus on how to communicate a clear, consistent marketing and branding message across multiple channels – online and offline. CoP participants will conduct a Community Partnership/ Digital Marketing Self- Assessment. The CoP will then provide support for knowledge exchange and grantee-to-grantee learning during planning a marketing and branding strategy.

White, M. (2015) H.I.V. Education That Aims to Empower, Not Shame. New York Times, December 28, 2015.


Evaluation: Building on the Basics for Continuous Quality Improvement 

Programs rely on performance measurement information to help chart, monitor, and report on the organization’s progress and accomplishments. Performance measurement involves determining what to measure and how to measure it, identifying data collection methods, and collecting the desired data. Evaluation involves assessing progress toward achieving performance expectations, usually to explain the relationships that exist between program activities and outcomes. This CoP will help grantees (both evaluators and non-evaluators) develop and/or sharpen their understanding regarding the use of performance measures and evaluation to improve the management and quality of services provided. CoP participants will develop a performance measurement logic model. The CoP will then provide support for knowledge exchange and grantee- to grantee learning during planning for continuous quality improvement.


March-May 2016 

 

Adopting a Trauma Informed Approach in the MAI-CoC 

DATES: Tuesday, March 15; Tuesday, April 12; and, Tuesday, May 10 at 2:00pm ET

Requires a shift in culture, practice and framework for services.  “The Four “R”s: Key Assumptions in a Trauma- Informed Approach: A program, organization, or system that is trauma informed realizes the widespread impact of trauma and understands potential paths for recovery; recognizes the signs and symptoms of trauma in clients, families, staff, and others involved with the system; responds by fully integrating knowledge about trauma into policies, procedures, and practices; and seeks to actively resist retraumatization (SAMHSA, 2014).”  This community of practice will provide support to administrators, clinical staff, and non-clinical staff as they plan and implement the use of a trauma informed approach in their organization. CoP participants will conduct a Trauma Informed Organizational Self-assessment to assess the extent to which current service approaches in their agency or program are trauma-informed. The CoP will then provide support for knowledge exchange and grantee-to-grantee learning during implementation of this approach.


Self Assessment Tool:

Other Resources - Self Assessment Tools:

  • Substance Abuse and Mental Health Services Administration. (2014). SAMHSA’s concept of trauma and guidance for a trauma-informed approach (p. 9). HHS Publication No. (SMA) 14-4884. Rockville, MD: Substance Abuse and Mental Health Services Administration
  • Substance Abuse and Mental Health Services Administration. Trauma-Informed Care in Behavioral Health Services. Treatment Improvement Protocol (TIP) Series 57. HHS Publication No. (SMA) 13-4801. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2014.
  • Trauma-Informed Organizational Toolkit for Homeless Services (Guarino, Soares, Konnath, Clervil & Bassuk, 2009)
  • University of South Florida, College of Behavioral and Community Sciences (2012). Creating Trauma-Informed Care Environments: An Organizational Self-Assessment

The ABC’s of Trauma-Informed Care


Enhancing Cultural and Linguistic Competence

DATES: Thursday, March 31; Thursday, April 21; and, Thursday, May 19 at 1:00pm ET

Have the rallying cries “Black Lives Matter” or “Sí, se puede” impacted how your agency considers cultural and linguistic competency in the current era? “Cultural competence is the ability to recognize the importance of race, ethnicity, and culture in the provision of behavioral health services. Specifically, it is awareness and acknowledgment that people from other cultural groups do not necessarily share the same beliefs and practices or perceive, interpret, or encounter similar experiences in the same way. Thus, cultural competence is more than speaking another language or being able to recognize the basic features of a cultural group (SAMHSA, 2014).” This CoP will provide support and resources to grantee agencies/partners that provide behavioral health services to ethnic minority populations disproportionately impacted by health disparities.  The CoP participants will review 1) the enhanced National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care (CLAS); and 2) the disparity impact statement developed for their grant.  CoP participants will conduct a Cultural/Linguistic Competency Self-assessment to assess the extent to which current service approaches in their agency or program are culturally appropriate. The CoP will provide support for knowledge exchange and grantee-to-grantee learning during planning for culturally and linguistically appropriate services.


Self-Assessment Tools (in SAMHSA TIP 59 pages 264-275)

  • Agency Cultural Competence Checklist – Revised Form (Dana, 1998) page 264.
  • Organizational Cultural Competence Assessment Profile (HRSA) pages 266-268.
  • Multiculturally Competent Service System Assessment Guide (CT DCF, OMA, 2002) pages 268-272.
  • Patient Satisfaction and Feedback on Clinical and Program Culturally Responsive Services (Iowa Cultural Assessment-Client Form) pages 272-275.

COMMUNITIES OF PRACTICE - DEFINITION

Communities of practice are groups of people who share a concern or a passion for something they do and learn how to do it better as they interact regularly.

  1. Shared domain of interest
  2. They engage in joint activities and discussions to help each other and share information
  3. They develop a shared repertoire of resources – which becomes a shared practice

COMMUNITY OF PRACTICE OVERALL OBJECTIVES

  • Build relationships with a wider network of peers in an environment of reciprocity, mutual respect and trust
  • Engage in joint activities and discussions, to help each other, and share information
  • Develop a shared repertoire of resources: experiences, stories, tools, new technologies, ways of addressing recurring problems—a shared practice
  • Directly link learning to purposeful action by carrying out specific tasks and project deliverables
  • Generate and discover new knowledge that can be shared with other grantees and communities

COMMUNITY OF PRACTICE – ROLES AND RESPONSIBILITIES

Facilitator

  • Arrange & communicate meeting times and agendas to CoP participants
  • Prepare materials and activities for each CoP Session
  • Reinforce CoP guiding principles and effective norms of collaboration
  • Encourage group trust and peer learning by promoting interactive and balance participation
  • Record & document group activities over time
  • Follow up on the group’s identified action steps

Faculty /Knowledge Broker

  • Customize session plans to meet CoPs learning needs
  • Share resources that will assist the group
  • Guide CoPs through activities
  • Facilitate dialogue that enables participants to link their learning with their work and practice
  • Foster reflection on practices and professional growth & learning

Participant/Member

  • Strive to create an environment of trust and participate in insightful, non-threatening discussions of ideas and experiences
  • Attend in 3 virtual CoP sessions
  • Participate in CoP listserv conversations
  • Share resources and tools useful in establishing a community of practice
  • Share challenges and lessons learned as well as successes

Access the 2015 Communities of Practice >> 
(Topics listed below)

  • Integrated Case Management
  • Evaluating Integrated Care
  • Integrating Electronic Health Records (EHR)
  • Hepatitis Education, Testing, & Vaccination
  • Tools Submitted by Grantees to Share

Call Our Helpline: 202.684.7457

The SAMHSA-HRSA Center for Integrated Health Solutions (CIHS), in conjunction with The MayaTech Corporation (MTC) will continue to facilitate the process of knowledge exchange and grantee-to-grantee learning through Communities of Practice (CoP). Four CoP Group areas specifically designed for MAI-CoC grantees have been selected based on grantee and Government Project Officer (GPO) feedback: 1) Sharing Integration Innovations (PrEP, PeP, MAT) ; 2) Keys to developing Effective Syringe Service Programs and other related Evidence Based Practices; 3) Cultural Competency: Applying Enhanced CLAS Standards to reduce Behavioral Health Disparities; and 4) Engagement, Linkage, and Retention of Subpopulations.
 


2017 COMMUNITIES OF PRACTICE 


February-April 2017

Exclusive for MAI-CoC grantees: Sign up for a 2017 Community of Practice (CoP)

Once again, SAMHSA Minority AIDS Initiative Continuum of Care (MAI-CoC) grantees have a chance to join a dedicated Community of Practice to explore topics of interest with experts, facilitators and fellow grantees. All MAI-CoC grantee agencies and partner agencies are welcome to sign up.

The first round of Community of Practice sessions will meet once a month from February-April. Sign up soon – the deadline for registration is February 9, 2017!

Take advantage of this free support and strengthen your capacity in the following topics: 


Sharing Integration Innovations (e.g., PrEP, PeP, MAT). What works, what doesn’t work?

Session Dates: Thursday 2/23, 3/30, 4/27 at 3:00pm EST


This CoP will provide a forum for Grantees to continue the conversation initiated during the December 2016 Webinar “Latest Evidence and Developments from the Field.” Participants will explore cutting edge HIV, hepatitis, and behavioral health prevention and treatment strategies in the context of their populations and community settings. Grantees will be encouraged to share with peers their own innovations as well as the challenges that they have experienced implementing these services.

Facilitator: Victor Ramirez (MTC)
Faculty: Jhilya Mayas (MTC)
Faculty Guest: Kristin Potterbusch (CIHS)
Additional Faculty Guest: TBD

Objectives
• Review resources and tools that promote the provision of state of the art integration innovations
• Share with other grantees innovations, challenges and lessons learned
• Conduct Organizational Sustainability Assessment to determine which innovations are sustainable 

Outcomes
• Develop and post a shared repertoire of content resources
• Draft an Innovation Sustainability Plan based on assessment findings

 

Register Now


Keys to Developing an Effective Syringe Service Program and other related Evidence Based Practices and Partnerships to Enhance the MAI-CoC

Session Dates: Wednesday 2/22, 3/29, 4/26 at 2:00pm EST


Several MAI-CoC Grantees are using funding to establish or enhance their current substance use and mental health treatment service programs, prevention and HIV & Hepatitis medical services with partnerships with Syringe Service Programs (SSP’s). Most programs also offer other related Evidence Based Practices(EBP’s)prevention or treatment approaches in the real world of integrated/co-located care settings(e.g., routine mental health screening).This CoP will review CDC/HHS SSP and other EBP Guidance and provide examples of how these practices are implemented with fidelity while meeting the needs of the target community. Grantees will be encouraged to share challenges and lessons learned with a cohort of peers who will be also implementing these services.

Facilitator: Jamie Weinstein (MTC)
Faculty: Gretchen Vaughn, (MTC)
Faculty Guest: Nancy Kingwood

Objectives
• Review resources and tools that promote the provision of state of the art integration innovations
• Share with other grantees innovations, challenges and lessons learned
• Conduct Organizational Sustainability Assessment to determine which innovations are sustainable

Outcomes
• Develop and post a shared repertoire of content resources
• Draft an SSP/EBP implementation & quality assurance plan

 

Register Now


Questions? Contact Gretchen Vaughn at GVaughn@MayaTech.com for more information on the SAMHSA MAI-CoC Community of Practices.

 


2016 COMMUNITIES OF PRACTICE 


June-August 2016

Program Evaluators Roundtable 

The Program Evaluators Roundtable CoP began in the first year of the grant to encourage grantee evaluators to discuss the stage and focus of their local evaluations related to integrated care. Participants will continue in the second year of the grant to discuss both challenges and progression in their evaluation efforts while developing a shared repertoire of resources.  The CoP will then provide knowledge exchange and grantee-to-grantee learning to support the development of joint evaluation presentation


Branding and Marketing to Enhance External Collaborations

How brand savvy is your organization? Are your marketing strategies as strong as they should be? Are your organization’s attributes, values, purpose, strengths, assets, and reputation reflected in its brand? Does your brand convey the perception of you held by external collaborators and consumers? Health departments and community agencies addressing HIV prevention and testing have turned to new coordinated media strategies that ”focus less on fear-based messaging and more on empowering people (White, 2015).” This CoP will encourage grantees to explore how the qualities and characteristics of their organization and programs are conveyed to their target audience. It will also focus on how to communicate a clear, consistent marketing and branding message across multiple channels – online and offline. CoP participants will conduct a Community Partnership/ Digital Marketing Self- Assessment. The CoP will then provide support for knowledge exchange and grantee-to-grantee learning during planning a marketing and branding strategy.

White, M. (2015) H.I.V. Education That Aims to Empower, Not Shame. New York Times, December 28, 2015.


Evaluation: Building on the Basics for Continuous Quality Improvement 

Programs rely on performance measurement information to help chart, monitor, and report on the organization’s progress and accomplishments. Performance measurement involves determining what to measure and how to measure it, identifying data collection methods, and collecting the desired data. Evaluation involves assessing progress toward achieving performance expectations, usually to explain the relationships that exist between program activities and outcomes. This CoP will help grantees (both evaluators and non-evaluators) develop and/or sharpen their understanding regarding the use of performance measures and evaluation to improve the management and quality of services provided. CoP participants will develop a performance measurement logic model. The CoP will then provide support for knowledge exchange and grantee- to grantee learning during planning for continuous quality improvement.


March-May 2016 

 

Adopting a Trauma Informed Approach in the MAI-CoC 

DATES: Tuesday, March 15; Tuesday, April 12; and, Tuesday, May 10 at 2:00pm ET

Requires a shift in culture, practice and framework for services.  “The Four “R”s: Key Assumptions in a Trauma- Informed Approach: A program, organization, or system that is trauma informed realizes the widespread impact of trauma and understands potential paths for recovery; recognizes the signs and symptoms of trauma in clients, families, staff, and others involved with the system; responds by fully integrating knowledge about trauma into policies, procedures, and practices; and seeks to actively resist retraumatization (SAMHSA, 2014).”  This community of practice will provide support to administrators, clinical staff, and non-clinical staff as they plan and implement the use of a trauma informed approach in their organization. CoP participants will conduct a Trauma Informed Organizational Self-assessment to assess the extent to which current service approaches in their agency or program are trauma-informed. The CoP will then provide support for knowledge exchange and grantee-to-grantee learning during implementation of this approach.


Self Assessment Tool:

Other Resources - Self Assessment Tools:

  • Substance Abuse and Mental Health Services Administration. (2014). SAMHSA’s concept of trauma and guidance for a trauma-informed approach (p. 9). HHS Publication No. (SMA) 14-4884. Rockville, MD: Substance Abuse and Mental Health Services Administration
  • Substance Abuse and Mental Health Services Administration. Trauma-Informed Care in Behavioral Health Services. Treatment Improvement Protocol (TIP) Series 57. HHS Publication No. (SMA) 13-4801. Rockville, MD: Substance Abuse and Mental Health Services Administration, 2014.
  • Trauma-Informed Organizational Toolkit for Homeless Services (Guarino, Soares, Konnath, Clervil & Bassuk, 2009)
  • University of South Florida, College of Behavioral and Community Sciences (2012). Creating Trauma-Informed Care Environments: An Organizational Self-Assessment

The ABC’s of Trauma-Informed Care


Enhancing Cultural and Linguistic Competence

DATES: Thursday, March 31; Thursday, April 21; and, Thursday, May 19 at 1:00pm ET

Have the rallying cries “Black Lives Matter” or “Sí, se puede” impacted how your agency considers cultural and linguistic competency in the current era? “Cultural competence is the ability to recognize the importance of race, ethnicity, and culture in the provision of behavioral health services. Specifically, it is awareness and acknowledgment that people from other cultural groups do not necessarily share the same beliefs and practices or perceive, interpret, or encounter similar experiences in the same way. Thus, cultural competence is more than speaking another language or being able to recognize the basic features of a cultural group (SAMHSA, 2014).” This CoP will provide support and resources to grantee agencies/partners that provide behavioral health services to ethnic minority populations disproportionately impacted by health disparities.  The CoP participants will review 1) the enhanced National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care (CLAS); and 2) the disparity impact statement developed for their grant.  CoP participants will conduct a Cultural/Linguistic Competency Self-assessment to assess the extent to which current service approaches in their agency or program are culturally appropriate. The CoP will provide support for knowledge exchange and grantee-to-grantee learning during planning for culturally and linguistically appropriate services.


Self-Assessment Tools (in SAMHSA TIP 59 pages 264-275)

  • Agency Cultural Competence Checklist – Revised Form (Dana, 1998) page 264.
  • Organizational Cultural Competence Assessment Profile (HRSA) pages 266-268.
  • Multiculturally Competent Service System Assessment Guide (CT DCF, OMA, 2002) pages 268-272.
  • Patient Satisfaction and Feedback on Clinical and Program Culturally Responsive Services (Iowa Cultural Assessment-Client Form) pages 272-275.

COMMUNITIES OF PRACTICE - DEFINITION

Communities of practice are groups of people who share a concern or a passion for something they do and learn how to do it better as they interact regularly.

  1. Shared domain of interest
  2. They engage in joint activities and discussions to help each other and share information
  3. They develop a shared repertoire of resources – which becomes a shared practice

COMMUNITY OF PRACTICE OVERALL OBJECTIVES

  • Build relationships with a wider network of peers in an environment of reciprocity, mutual respect and trust
  • Engage in joint activities and discussions, to help each other, and share information
  • Develop a shared repertoire of resources: experiences, stories, tools, new technologies, ways of addressing recurring problems—a shared practice
  • Directly link learning to purposeful action by carrying out specific tasks and project deliverables
  • Generate and discover new knowledge that can be shared with other grantees and communities

COMMUNITY OF PRACTICE – ROLES AND RESPONSIBILITIES

Facilitator

  • Arrange & communicate meeting times and agendas to CoP participants
  • Prepare materials and activities for each CoP Session
  • Reinforce CoP guiding principles and effective norms of collaboration
  • Encourage group trust and peer learning by promoting interactive and balance participation
  • Record & document group activities over time
  • Follow up on the group’s identified action steps

Faculty /Knowledge Broker

  • Customize session plans to meet CoPs learning needs
  • Share resources that will assist the group
  • Guide CoPs through activities
  • Facilitate dialogue that enables participants to link their learning with their work and practice
  • Foster reflection on practices and professional growth & learning

Participant/Member

  • Strive to create an environment of trust and participate in insightful, non-threatening discussions of ideas and experiences
  • Attend in 3 virtual CoP sessions
  • Participate in CoP listserv conversations
  • Share resources and tools useful in establishing a community of practice
  • Share challenges and lessons learned as well as successes

Access the 2015 Communities of Practice >> 
(Topics listed below)

  • Integrated Case Management
  • Evaluating Integrated Care
  • Integrating Electronic Health Records (EHR)
  • Hepatitis Education, Testing, & Vaccination
  • Tools Submitted by Grantees to Share

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Email: integration@thenationalcouncil.org

Phone: 202-684-7457